Frequently asked questions
We understand that things don't always go exactly to plan. We're here to help. Take a look at some of our answers to common questions we're asked below; or if your query can't be answered here, don't hesitate to reach out to us.
Once you have left your room and checked out you should have taken all of your items with you, therefore all the items left behind are disposed of without liability. You must ensure that all of your items are taken with you.
Your deposit will be returned to you within 30 days of the end of your tenancy, if there are any deductions then you will be alerted to this. You will be contacted by the DPS to arrange the return.
Following your departure the onsite team will conduct an inspection of your room and communal areas, they will check this against the check in inspection (and inventory form completed). If there are any issues or damages then they will then contact you with information on damages and charges.
No. We are not able to store any items following your departure so you will need to take them all with you, or organise for a storage company to assist
If you have rebooked for next year however your current tenancy ends before the beginning of your next tenancy, then you will need to speak to the onsite team to have a summer short stay tenancy to fill in this gap.
Yes most likely you will be, the inventory form is sent out so that you can add any issues when you move in. The onsite team also do a full inspection of the rooms prior to your arrival.
Please do speak to your onsite team if you have any questions
Cloud Student Homes does charge for damages in the rooms and communal areas. In the kitchen this is a shared space with shared responsibilities and unless one person takes full responsibility (and therefore the full charge), then this will be split between all people in the cluster.
You will need to ensure that your room (and kitchen) is left clean, tidy and free of waste. All of your items need to be removed, with the room left in the same condition that you found it
You simply then will need to sign at Reception to say that you have left
You will need to check with the onsite team in advance of your checkout, usually the check out time is 14:00
After your time with us at Cloud Student Homes I am sure it will be difficult to leave us behind!
Your latest check out date is the end date of your tenancy. You are able to leave prior to your tenancy end date, you will just need to sign at Reception to inform the onsite property team that you have left and do not intend on returning.
During My Stay
You are required to pay your rent in line with your tenancy agreement, however if your student finance does not align with your 4 instalment option, then please contact your accommodation team directly who will be able to assist you further.
If you do not pay your rent, then Cloud Student Homes follows a 3 stage debt process*, therefore we recommend that you speak to your accommodation team in the first instance if you are having any financial issues before these proceedings begin. Your University does also have financial aid for students experiencing financial difficulty and it would be advisable to speak to them directly.
*The Cloud Student Homes 3 stage Debt Process includes (but is not limited to); contact with your guarantor, legal proceedings against you and your guarantor, CCJ’s, adverse credit and finally Section 8 Notice leading to eviction.
When access is required the onsite property team will give you prior notice.
Regular maintenance and health and safety checks are required throughout the building, if regular access is required to your communal areas then you will be informed either in your welcome pack or on the noticeboard in your kitchen
As a part of your tenancy you will have inspections 3 / 4 times a year, these are organised by the onsite team who will give you prior notice.
All of the images on our website show the representation of the rooms and room types in the accommodation, and are for marketing purposes only. Your room will have the same fixtures, fittings and equipment although it may be in a slightly different set up or layout.
With Cloud Student Homes you truly are home, therefore your guests are more than welcome to stay over with you. We would ask that you let both the onsite team know, and also take into consideration your flatmates. Guests are able to stay for a maximum of 3 nights, for further information please speak to your accommodation team.
You are solely responsible for your guests, and you would be liable if they cause any complaints or damage.
Our team are more than happy to assist you with this, you will need to agree to us signing for your post when arriving. We will take in your parcels, store them safely and let you know when you have an item to collect – we will be using Parcel Tracker to log and inform you of your parcel arriving – here we are able to ensure your parcel is carbon neutral for the ‘last leg’ of its journey
We can only hold your parcels for 14 days before we must return them, as we have very limited space to store items
You will need to ensure that your post is labelled correctly;
YOUR NAME, YOUR ROOM
1ST LINE OF ADDRESS
This information is available from your tenancy agreement, or in your welcome pack
Within 7 days of your arrival you will be sent an inventory form to complete, any issues that you may find can be reported on this to the property staff – they can then look into getting these issues rectified for you.
If you have any issues during the year, then you can log these via the StuRents App, this lets the property team know about any issues – please remember they will need access permission to get this sorted for you!
Maintenance issues will be completed;
Priority One – Emergency repairs – are completed, and or made safe, within 24 hours of a report of a defect
Priority Two – Urgent Repairs – are completed within five working days of report of the defect
Priority Three – Non-Urgent Repairs – are completed within 28 days of a report of a defect
When you have registered for your course at your chosen University you will need to speak to your ‘Student Services’ team to get your ‘Council Tax Exemption Certificate’. This should be presented to your accommodation team within 7 days of your registration, without this you will be liable for your Council Tax payments.
We are not able to store any items prior to your arrival as we will be in the process of getting your room ready for you! – you can always organise a store service who can store and deliver any items to the property on your behalf.
We provide all the basic furniture that you will need for your stay with us, including bed, desk, wardrobe etc. We do not provide bedding, linen or kitchen items – if this is something that you are wanting us to organise for you for your arrival, you will need to contact us directly on email@example.com a minimum of 28 days prior to your arrival (additional costs apply).
You will be sent an email from your property team asking for this information, this is so they can prepare for your arrival and have someone available to check you in faster after your journey – we do recommend that you let us know
No. You have to be able to present your ID and sign for your key yourself, even if you are going to be late you need to be present to check in
Once your tenancy has been completed and co-signed you will be looking to move to the next step – moving in! you will need to ensure that your first instalment (or full payment if you are paying upfront), and deposit is paid before you will be able to check in. You will need to bring your ID with you too!
Your room is cleaned, prepared and ready for you from the start of your tenancy with us. You do not have to check in on the start date of your tenancy agreement, but your room and the team will be there to help you!
Please see your AST for full details – a reasonable usage of gas, water, electricity and internet are included in your rental payments. Please note that unreasonable or excessive usage of such services can and will be recharged to the tenant.
A TV license is also required to be provided by the tenant for any personal use, Cloud Student Homes provides the communal area license.
As a full time student, you are considered as exempt by the local Councils – however as with all residential properties this must be proven once you have registered at your chosen University. When you have registered your course you will need to liaise with your ‘Student Services’ team to get your ‘Council Tax Exemption Certificate’ which must be presented to your accommodation team. Without proof of Council Tax exemption you will be liable to pay in full
We do not provide additional items for rooms or kitchens, however if you are wanting to organise for items to be delivered and ready for you at your accommodation then UniKitOut would be able to assist you – click here to view your options, and get ready to join us!
If you are an international student and unable to pay via Direct Debit or card then we are able to offer the option of a bank transfer. Please note that many banks charge a ‘transfer fee’, and you will need to ensure that the money sent will need to cover both the fee and the full rental payment. This can be completed via StuRents on request.
If you are wishing to pay via bank transfer you will need to contact your onsite team – if in doubt then please email firstname.lastname@example.org
If you have a UK guarantor then you are able to choose between 4 or 9 instalments, if you do not have a guarantor then you will need to pay in full and prior to your arrival
The tenancy agreements are sent out to you via our tenancy portal StuRents. You will be emailed with a link to your agreement where you will be asked to upload your ID (passport) and student ID (this can be your offer letter), pay your deposit, and then simply sign!